Privacy Policy

Fairfields Distribution LTD has professional companies as customers and Fairfields Distribution LTD mainly processes data from legal entities. However, Fairfields Distribution LTD processes data of natural persons related to legal entities. Therefore, the term “customer” in this policy also includes natural persons who own or are employed by companies that Fairfields Distribution LTD has as customers. Finally, the term also includes visitors to Fairfields Distribution LTD website who are not logged in, and therefore Fairfields Distribution LTD is unable to determine whether they are customers, potential customers or any other party.

Contact details

Fairfields Distribution LTD,  is the Information Systems Manager and responsible for the handling of personal data. If you have any questions about how we handle your data (including personal data), 20 Wenlock Road, London, England, N1 7GU please contact us by email at info@fairfieldsdistribution.co.uk.

Principles

Fairfields Distribution LTD processes personal data in accordance with the principles of the General Data Protection Regulation (GDPR) and the Data Protection Act.

Fairfields Distribution LTD processes personal data lawfully, fairly and transparently. Each processing has a defined purpose. We do not process more data than is necessary to achieve that purpose. We do our best to ensure that the information is accurate. We do not store data for longer than necessary. We protect our data, systems and processes with the latest security technologies. We may document our actions.

Purposes

Fairfields Distribution LTD has established a list of concrete purposes for the handling of data, for the individual IT systems and the personal data registered herein. Generally, Fairfields Distribution LTD handles the customers’ personal data with the following purposes:

• Registration of potential customers
• Creation and approval of customers
• Servicing of customers to be able to deliver a service or accomplish a sale
• Personalized services, including development and promotion of products and services
• Registration of customers with regards to compliance with the legislation.

Declaration of Consent

In some cases, Fairfields Distribution LTD will ask physical customers for permission to process their personal data before it takes place. Seeking permission is also known as consent. You can withdraw your consent at any time and Fairfields Distribution LTD will stop processing your data.

Rights

• Fairfields Distribution LTD customers have a list of rights regarding the processing of their personal data under the GDPR. These rights mean that customers can find out what type of personal data Fairfields Distribution LTD holds about them and in some cases have the right to have it deleted.
• Customers can request access. This means that customers can ask Fairfields Distribution LTD which personal data Fairfields Distribution LTD processes etc. for what purposes.
• Customers can request the modification of personal data they believe is incorrect. Customer administrators can themselves modify the authorizations granted to the customer’s employees.
• Customers can request the deletion of personal information that they believe Fairfields Distribution LTD should or should not register.
• Customers can request the restriction of the processing of their personal data. This means that the data will not be deleted, but that it can no longer be processed and access to it will be limited.
• Customers can object to certain processing. This means that the data may still be used for other legitimate purposes. Objections may be of a temporary nature in relation to specific purposes and may include, in particular: We make a decision based on the employee’s immediate situation.
• Customers have the opportunity to request disclosure of their personal information in certain limited circumstances.
• Customers have the right not to be profiled unless this is necessary for the performance of a contract. Fairfields Distribution LTD considers it important that a profile is created in order to carry out a credit check when a credit agreement is requested.
• In contrast, profiling of customers’ use of the website is not essential to the contract, so in this case a profile is only created with their consent. See the “Consent” section.
• Fairfields Distribution LTD will always comply with access requests. Fairfields Distribution LTD will always consider the fairness of exercising additional rights and will make a specific assessment as to whether a submitted access request should be respected. Customers can appeal any decision made by Fairfields Distribution LTD at any time. See the “Complaints” section.

Security

Fairfields Distribution LTD takes all appropriate technical and organizational precautions to protect your personal information against accidental loss and unlawful processing. This means that Fairfields Distribution LTD examines all systems and data and considers possible threats. Security includes both organizational efforts, such as policies and procedures, and a list of technical efforts. We will not go into detail about what specific efforts Fairfields Distribution LTD makes to protect our infrastructure. However, we can mention that the efforts include policies, procedures, organization, employee safety, supplier management, development, assets, authorization and operations, threat and security management, legal compliance, etc.

If you have any specific questions about our security procedures you can contact us at any time. Our contact details are set out above.

Violation of the Personal Data Privacy

Fairfields Distribution LTD customers and the breach in question poses a high risk to the customer, Fairfields Distribution LTD will notify the data protection authority as soon as possible and will work with the authority to consider measures such as: To what extent wider communication should take place.

Data Recipients and Onward Transfer

Fairfields Distribution LTD processes most personal data in private data centers. However, Fairfields Distribution LTD employs certain internal systems which process data through cloud based systems. We explain below how your personal data will be processed for each system. We indicate below whether assignment or transfer takes place and, if so, to which recipients.

Span of treatment

Fairfields Distribution LTD has established processing periods for processing activities in specific systems, where possible. As a rule, Fairfields Distribution LTD will only store your personal data for as long as is necessary for the purpose for which it is processed.

Changes to Fairfields Distribution LTD privacy notice

Fairfields Distribution LTD may modify this privacy policy at any time without notice, with immediate effect. In case of any significant changes you will be notified by logging into our website or directly by email. Fairfields Distribution LTD new privacy policy will apply from now on.

Complaints

You can complain about a decision made by Fairfields Distribution LTD: info@fairfieldsdistribution.co.uk

You can always lodge queries or complaints about Fairfields Distribution LTD handling of your data with a data protection authority. You can also bring legal proceedings in court at any time regarding the handling of your personal data.